Change Control Process: 8 Key Activities

Change Control Process: 8 Key Activities

The change control process is a fundamental part of project administration that shouldn’t be overlooked. This is because adjustments may happen throughout any phase of a project life cycle. After they happen, they have to be managed appropriately to make sure that the project’s success isn't threatened. Modifications are beneficial for a project because they help to streamline the project and align it with the strategic goals of an organization. Assessment ought to take place before any vital decisions are made concerning the approval or rejection of a change. If this part is ignored, the group is at risk because unnecessary adjustments may deliver losses to the whole project when it comes to wasting resources, time wastage, and shedding money.

Therefore, the change management process is meant to track adjustments made within the project lifecycle and ought to be completely defined and analyzed. Additionally, the process ensures that only the significant modifications undergo the approval and implementation process. The process additionally helps to keep away from any undesirable protocols that will ruin the project comparable to misusing resources which will lead to disruption of the project.

The primary intention of the change management process is to shield any unnecessary modifications and all of the necessary ones are recorded and don’t disrupt the project in any way, it should ensure that resources are used adequately. Beneath are the targets of the change management process:

To keep away from any disruption caused by modifications that cannot be managed
To allow sufficient planning in order that modifications are applied successfully
To ensure that all modifications made are documented and communicated.
To make sure the project stays within its scope and not mismanaged
To determine the primary reasons for the change and put a value on it
To determine the attainable risks which will happen because of the modifications
To avoid negative effects led to by the modifications
To make certain that unnecessary changes don’t attain the implementation and approval stage
To make sure that every one adjustments made are reviewed and analyzed
The change management board, project workforce, and project manager have to determine the boundaries of the change management process. The scope is important because these are the main stakeholders that actively participate in the change control process. Thus, the change management process covers the next:

Assessing the adjustments made
Documenting the changes made
Reviewing and approval of the analysis report
Documenting and recording the work done and its success
Assignment of change to a change owner
Implementation of the approved change request
Identification of proposed modifications
Change analysis and impact evaluation

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